Guide: How to Use Microsoft Forms: Guide
Microsoft launched Microsoft Forms in January. Since then, it has garnered a healthy audience of people looking for a service to create surveys, polls and quizzes. Compared to Google Forms, Microsoft Forms has a cleaner interface. Some of them are features are easy to overlook, or rather difficult to find. Do not worry. That’s where we come in. We’ve gone through Microsoft Forms with a fine-tooth comb so you can make the most of it. Since it’s going to be a lengthy post, let’s get right into it and take a look at some of the best ways to use Microsoft Forms.
1. How to Create forms
When it comes to creating forms, Microsoft Forms gives you seven choices –
When it comes to multiple choice questions, the good thing is that Forms analyzes your question and helps you with the answers. So, for example, if the question starts with “Did you buy …”, Forms will ask you with Yes, No, and Maybe.
Or for that matter, if the first option is Sad, Forms will ask you to add Happy and Angry as the second and third options. Handy, right?
It’s a good idea to add them. All you need to do is select the option and move on to the next question. Likewise, for text-related questions, you can specify whether it will be a long answer or a short answer. You can also limit the type of answer. For example, if you want a value less than 5, click the three-dot menu and select Restrictions.
Then select one of the values from the drop-down list and add the values.
For assessments, you can specify both the levels and the symbols.
2. Share and embed: who can comment
Once the form is completed, you can submit it to collect responses. To do this, click on the Share button in the upper right corner. You can choose the audience of your form. If you want to keep it limited to just the people of your organization, go for the default options. But if not, click on the ‘Only people in my…’ link and select the ‘Anyone with the link’ option.
Again, you can share the link directly with your target audience. But the best option is to embed the form on your website or blog. Or better, you can simply download the QR code from your form and then share it on your blog or attach it in an email. This method makes it incredibly convenient for your respondents to respond. Fast Tip Do you want your form to be cloned? If so, then toggle it Share as a template option and share the link with your friends or on your form itself.
3. When do you use branching?
If you often create surveys and polls, you should know by now that not every survey or poll is a series of straight questions. Conditional logic will certainly come up, and unfortunately Microsoft Forms doesn’t let you add conditions as easily as Google Forms. This is one of the hidden ones features from Microsoft Forms.
To add conditional logic, record all your questions and when you’re done, tap the three-dot icon in the top right corner and select Branch.
Then tap the question you want to branch. Now select the next question from the drop-down list. Keep in mind that you have to do it for all questions.
To preview your conditional logic form, just go back and tap the preview icon.
4. Share collaborate
Forms and surveys can also be a two-person task or more, and Microsoft Forms has it for that feature collaborate. To share a form with your friend or colleague, tap it Share button at the top and select it Share option in the right menu.
Then choose the one according to your preference and share the link with your colleagues. The only downside is that you can’t selectively choose names to share a form, something that would be a welcome addition in the future.
5. Group forms: what are they and what do they do?
Before we get into it, let’s take a look at what Groups are. Groups is an exclusive Office 365 service that helps you in collaboration with your teammates. And these groups are not only related to forms, but are spread throughout the Office Suite. When team members go to group forms, they can both view and edit a form. And if you are part of a group, you don’t need a link to the form to view it. Instead, these forms will be available under the Group Forms section.
6. How to Add time limits and other adjustments
At first glance, Microsoft Forms seem to be missing several featuresBut as we mentioned above, some of the features are hidden, and this is one of them. To add the start date and end date, go to Settings in the three-dot menu and select the Start date and End date check boxes. Enter the dates, and that’s it.
Another adjustment you can also make is to shuffle the questions among your respondents. Likewise, you can add a custom ‘Thank you’ message at the end of the form. But the one setting that matters most is email notification. Check the notification setting and that’s about it. You will be notified the next time someone answers a survey.
7. Analyze responses
So you’ve sent the survey and the responses are starting to pour in. But how do you analyze the reactions? Just go to the Responses tab of your form and you will see the answers. The good thing is that Microsoft Forms provides a visual representation of all the answers, making it easy to understand.
However, if you want to see all individual responses, click View results. Next, the name of the responder is in the Responder box and the answers appear at the bottom.
To view the next answer, click the arrow icon. What’s more, to download all answers in a spreadsheet, click Open in Excel button and the spreadsheet will be downloaded to your system.
8. Change theme and templates
What I like about Microsoft Forms is that the interface is clean and uncluttered. Another thing worth loving about this service is the themes. With bright and punchy colors, these themes will make your shapes stand out from the crowd. All you need to do is tap the theme button at the top and choose one. At the same time, you can also give your form its own color, or rather select an image from the gallery of your PC.
So if your survey is about gadgets and phones, a wallpaper with a gadget will make more sense than a wallpaper with a man surfing.
To do this, click on the plus icon and select one of the two options. If you want to upload a wallpaper, you can also choose to upload an image from your OneDrive account or search for one on the web.
Let them rock!
Although Microsoft Forms has a large number of features coupled with good design, it still lacks certain options, such as the ability to upload files. Plus, it also doesn’t have any ready-made templates that you can just choose up and get on with your work without wasting much time building the structure. The next up Do you want to create a fillable form in Microsoft Word? Read the article below to find out how.
How to Use Microsoft Forms: Guide: benefits
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Final note
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