How to Use Conditional Formatting in Google Sheets – Guide
Google Sheets offers many advanced features that help separate the meaning of a pile of data. One of them, basic and at the same time amazing, is the restrictive formatting. This helps transform dull rows and columns of black text on white backgrounds into a shady, outwardly appealing dataset. This saves time and also makes the data more discernible and meaningful. Spreadsheets contain large measurements of data. You can use pivot tables to add up this data, but imagine a scenario in which you need to gain some understanding just by looking at your spreadsheet. Conditional formatting in Google Sheets will give you that understanding. Conditional Formatting – Which Allows You feature cells that fit specific templates – can help you better understand worksheets initially and create more understandable worksheets for your entire group. Likewise, it’s an amazing way to follow objectives, giving visual cues of how you’re progressing with explicit measurements. Here, we’ll look at the basics of conditional formatting in Google Sheets. To track, use our demo sheet. Copy the spreadsheet and then tweak it as we go along. tutorial.
What is Conditional Formatting
It is a feature which allows you to modify / change the appearance of a cell, based on a single or set of rules. You can change various aspects of a cell, such as its background color, text type (Bold / Italic / Underline). For rules, you can use the existing ones available in Google Sheets or create your own rules. Based on your requirements, you can apply conditional formatting to a single cell, group of cells or an entire row / column.
Rules – What Does It Mean
Before thinking about using conditional formatting, you first need to understand the structure of the rules. Each rule consists of the following three elements:
How to Use conditional formatting in Google Sheets
Conditional formatting with numbers
Let’s say you’re evaluating someone in your company’s monthly timesheet. And, you need to find out if he/she is logged in for at least 7 hours on every weekday that month. The timesheet looks like the one below: We will see how to use conditional formatting for this scenario. Other options available for conditional formatting with text are:
Conditional formatting with color scale
Color-scaled formatting is useful if you need to analyze data for levels such as minimum, maximum, and average. For example, a commercial salesperson can use this formula to quickly analyze sales revenue in different locations. We will see how to do it.
More Conditional Formatting Options
Meeting
This formula will be useful, especially if you want to compare your data over a specific date range or a single date by clicking the drop-down box titled Format cells if: After selecting any of the date options above, you will see another drop-down box as shown below: Based on your need, you can select any of the options to create the date based rule.
How to Use conditional formatting on an entire row in the Google Spreadsheet (custom formula)
So far, in all the examples mentioned above, single or multiple cells in a column have been highlighted. But what if you need to conditionally format a row in Google Sheets instead of a cell? Thanks to the Custom Formula option, you can do this easily. Now let’s consider the example mentioned in the Conditional formatting with text section. Instead of just marking the cell that contains the text “Virginia”, let’s try to highlight the entire line.
Final note
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