How to schedule smarter meetings in Google Calendar – Guide
Google Calendar, often colloquially abbreviated as gCal, is a time management and scheduling calendar service developed by Google. It became available in a beta on April 13, 2006 and in a general release in July 2009, on the web and as mobile app for Android and iOS platforms. Google Calendar allows users to create and edit events. Reminders can be enabled for events, with options available for type and time. Event locations can also be added and other users invited to events. Users can turn visibility on or off for specific calendars, including Birthdays, where the app retrieves birth dates from Google Contacts and displays birthday cards annually, and Holidays, a country-specific calendar that displays dates of special occasions. Over time, Google has added features that use machine learning, including “Events from Gmail”, where event information from a user’s Gmail messages is automatically added to Google Calendar; “Reminders”, where users add activities that can be automatically updated with new information; “Smart Suggestions”, where the app recommends titles, contacts and locations when creating events; and “goals,” where users enter information about a specified personal goal, and the app automatically schedules the activity at the optimal time.
How to Schedule appointments from Google Calendar
Are you about to schedule a meeting, but are you tired of the back and forth that will follow? Scheduling meetings in Google Calendar can be simplified with “Scheduling Appointments” feature. It’s a good feature but you have to know G Cal to find him. What does it do? It allows you to set defined slots for meetings, to let your contacts book a meeting at your convenience, for a duration you set. Here’s how it works: when creating a meeting in Google Calendar, click on “Appointment Slots” and simply use the drop-down menu to set the slot duration of your choice (ex: 30 minutes) or make a single slot. Once done, you can click “Go to this calendar’s appointments page” and share the URL with your attendees so they can schedule an appointment. It’s worth noting that if you add guests within the event, they won’t receive an invitation to reserve a spot. Instead, they will receive a notification for each appointment booked through the appointments page, and the meeting will appear on their calendar. Attendees added to a timed event are a teammate who needs to join meetings with you or an assistant who needs to be on the loop schedule. Meanwhile hidden feature it’s an interesting way to avoid back-and-forth, the look and feel of this experience is a bit polished. There’s also an important limitation: the Google Calendar appointments page only allows attendees to book a meeting in Google Calendar, which means they need to be Google Calendar users. This can work really well to simplify scheduling within your company or with people you know who already use Google Calendar. But this might not be suitable when inviting a business contact outside your organization who uses another toolset.
How to step up Google Calendar Scheduling
What if you could embed Google Calendar meeting times directly into Gmail’s compose window, allowing guests even outside of Google Workspace to schedule a meeting with you without coming and going? At Gmelius, we believe meetings can be smarter beyond simple incorporation. As a collaboration platform, we know a few things about optimizing your workflows. That’s why we’ve created an appointment scheduling tool that can help you simplify the way you schedule and even run successful meetings. We simply call it “Meeting Scheduler” and it can be used for free.
Smart and elegant appointment slots inside your emails
First impressions count! We wanted the Meeting Scheduler to be a cool addition to your email reach. Whether you’re trying to set up your first meeting with a potential client, scheduling a presentation meeting with a new partner, or inviting a candidate for a job interview, delivering a smooth, frictionless experience is the first step to a successful meeting. Meeting Scheduler allows you to embed a meeting in an email in Gmail. Each meeting has its public page so you can also share the link or add a simple “Schedule a meeting with me” link to your email signature anywhere you like. The meeting scheduler integrates with Google Meet and Zoom so that the video conference link of your choice is automatically added within the appointment time for you and your guest. Once your invitees schedule a meeting, you’ll receive an email notification and the time will be scheduled in your Google Calendar.
A meeting library at your fingertips
You can define a standard 1:1 meeting or create as many meeting types as you need to suit your processes. In Gmail’s compose window, you can access all defined meetings and select the one you want to insert. Are you working in sales? Typical meeting invitations such as demos, discovery, onboarding and more can be automated. You can also retrieve your meeting list on the go using Gmelius mobile app and enter your appointment times while writing your email on your smartphone.
Improved settings to better prepare you and attendees
The worst thing that can ruin a meeting is for attendees to come unprepared. So, using the meeting scheduler, you can include an agenda to set expectations and even list pre-meeting questions that your invitees can answer in advance.
Final note
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