Guide: Google Tasks vs Microsoft To-Do: Everything You Need to Know
If there’s one lie we all tell ourselves, it’s that we don’t have to write it down; we’ll remember it ourselves. No. The better you understand it, the better. Come on! Her. You don’t have to look for paper and pen. The best task management app is in your pocket: your phone can write things down quickly using to-do list apps like Microsoft To-Do, Todoist, etc. These apps are easy to use and save time. Last week, Google launched a standalone app for its tasks featureThe app is called ‘Google Tasks: Any Task, Any Goal. Getting things done ‘. It’s Google Tasks. I don’t know why all apps must add a ton of mumbo jumbo to their names in the Play Store. Since I’m a regular user of the Microsoft To-Do app, I’ve decided to give Google Tasks a shot and see if it’s good enough to replace the former. Let the comparison begin!
App size
The new Google Tasks app is half the size of Microsoft To-Do. While Google Tasks weighs 4-5 MB, Microsoft To-Do ranges between 9-10 MB. Download Google Tasks Download Microsoft To-Do
Cross-platform
Microsoft To-Do has been in the game for over a year. The popular Wunderlist app had to die to make way for Microsoft To-Do. It is now available on Android, iOS, and Windows and has a web version. However, the tool lacks a Chrome extension. On the other hand, Google Tasks is only available on Android and iOS. There is also a web version, but it looks outdated. Currently, it does not have a standalone Windows app. You need to use the Gmail website or the web version to open it on the desktop. The old Gmail design was buried a bit on the left, but in the revamped Gmail, you can find it on the right side of the panel.
You can also open Google Tasks from the Chrome extension. However, it is not as modern as you might expect. But it works fine. We hope Google will update it soon.
User environment
Google has included Material Design 2 in Google Tasks, which is yet to be announced. It’s white. Completely white. Ugh! All Google apps will soon feature a similar white design to prepare for the impending wrath. And yes, there is no top bar in Google Tasks. It has moved to the bottom. So all your settings and navigation drawer are now accessible from the bottom. On the other hand, Microsoft To-Do follows the traditional top menus. You can also open the navigation drawer by swiping. Strangely, swiping doesn’t work in Google Tasks. It could be because of the material design 2.
When you launch Microsoft To-Do, you will be taken to the My Day screen, where you can see your daily tasks. Google Tasks that do not have My Day features will go directly to a list called My Tasks. Find the floating add icon in the Microsoft app to add new tasks. However, in Google Tasks, there are no floating buttons big ‘Add a new task’ button is at the bottom.
Another difference I noticed is that you can save the to-dos by pressing enter button in the Microsoft app. This feels more natural. In the case of Google, you need to tap the Save button to be fair to Google. You can add extra details to your tasks from the input screen, which is not the case with Microsoft.
Themes and colour code
The Microsoft To-Do app comes with themes and colour coding. You can assign different colours and themes to different lists. Currently, Google Tasks does not support themes.
Sub-tasks
While you can add subtasks or sublists with either app, there are some differences. As with the everyday tasks, you need to tap the Add subtasks button every time you want to add a subtask in Google Tasks. Fortunately, you can just hit enter while adding new sublists in the Microsoft app or ‘steps’, as Microsoft calls them.
Furthermore, the subtasks are also visible on the main screen in Google Tasks. In Microsoft’s case, it shows you the number of subtasks, but not the actual content.
Comments
Again, both apps let you add notes to each task individually. There is not much difference, but similar to the subtasks, Google Tasks also shows the note content on the main screen. The Microsoft app only shows a small note icon next to the list item.
You can also add notes to subtasks in Google Tasks. This feature is not present in the Microsoft app. Strangely. However, there is a limitation in the Google tasks feature you cannot add notes in subtasks while creating them. You need to add them from the main app screen after creating them. Not good!
Expiration date and reminders
Google Tasks, for some reason, doesn’t support time-based reminders. Yes, you can set an expiration date, but that’s it. You cannot currently set specific times. On the other hand, Microsoft lets you add an expiration date and time-based reminders in its app.
Tasks completed
Both apps allow you to complete the task by tapping the small round icon next to each task. However, Google Tasks also supports swipes. You can swipe right on any task to complete it.
Although Google Tasks automatically hides completed tasks in the Completed list at the bottom of each list, Microsoft shows all completed tasks. You need to enable Hide Completed Tasks in the settings to hide them for each list individually.
Search
Search is another feature which is currently missing from the Google Tasks app. Fortunately, Microsoft lets you search for tasks, subtasks, and notes. Interestingly, it also supports hashtags in notes. For example, if you add a hashtag such as #article in a note, all tasks with #article will be displayed once you tap the hashtag.
Natural language and recurring tasks
Both apps lack natural language support and the ability to add recurring tasks. For example, if you want to add a task to be completed weekly, you cannot set it to show every week.
App sound
Okay. The Google Tasks app makes a lot of noise on Android. There is a sound every time you tap on a task. I get it. When you complete a task, the sound is needed, which is how it is in the Microsoft app. But in Google Tasks, when you tap on a task to edit it, it beeps every time. I hope it is a bug. And if the one feature, I hope Google lets us turn this off soon. Also read: How to Separate ringtone and notification volume on Android
Who did it better?
Google has done well by introducing a separate app for tasks. Despite being the first version, the app fares well against Microsoft To-Do. However, the lack of time-based memories will be a big setback for many. From now on, I will continue to use the Microsoft To-do app. But I am hopeful that Google will soon be a healthy bunch of features, including themes. We will then update the message. In the meantime, let us know which app you like.
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